Paupack Sailing Club Bylaws
ARTICLE 1. NAME
The name of this organization shall be the Paupack Sailing Club, abbreviated “PSC,” hereinafter referred to as the Club.
ARTICLE 2. PURPOSE
The purpose of the Club is to promote the sailboat education, safety, sailing events, and racing on Lake Wallenpaupack.
ARTICLE 3. MEMBERSHIP AND ELIGIBILITY OF YATCHS TO RACE
3.1. Club membership is open to all regardless of sailing experience or boat ownership.
3.2. Racing eligibility is as established by the Competition Committee.
3.3. Anyone who wishes to support the purpose of or participate in the activities of the Club may become a member in good standing and will be eligible to vote on Club business by:
A. Submitting a properly completed Membership Application;
B. Making timely payment of membership dues as established by the Board of Directors; and
C. Abiding by the bylaws of the Club and other rules and regulations as may be established by the Board of Directors.
3.4. Members shall pay annual membership dues to help defray the expenses of the Club.
3.5. The term of membership is for one-year period to commence on May 1st of each year.
3.6. Annual membership dues are payable by May 1st of each year and are required to be paid in full in order for a race to be scored. Dues are payable to the Paupack Sailing Club. The Treasurer is responsible for the collection of said dues.
3.7. The amount of the annual membership dues shall be set by the Board of Directors.
3.8. Any boat may enter as a guest by announcing their boat’s name, make, size, rig, owner’s name and address to the race committee not later than 20 minutes prior to the start of the race Such guest boats may participate in two races a season at no cost. Thereafter, the cost of participating in subsequent races will be set by the Board of Directors.
ARTICLE 4. OFFICERS, BOARD OF DIRECTORS AND THEIR DUTIES.
4.1. Legislative and executive control of the Club and custody of its funds and property, shall be the responsibility of the Board of Directors and elected officers.
4.2. Officers. The officers shall be: Commodore, Vice Commodore; Secretary, Treasurer, and Statistician.
4.3. Officers’ terms shall be two (2) years.
4.4. The Board of Directors consists of six elected Directors, the Officers and the retiring past Commodore.
4.5. The Board of Directors serve for a period of four years with three Board of Directors’ positions elected every two years.
4.6. Elections are to be held every other year at the annual awards banquet.
4.7. Officers and Directors shall take office on January 1st of each year.
4.8. Vacancies. If the position of the Commodore is vacated, it shall be filled by the Vice Commodore, who shall serve the remainder of the Commodore’s term. All other vacancies shall be filled by a majority vote of the Board of Directors, and who shall serve the remainder of the term.
4.9. The Officers’ duties are defined as follows:
A. COMMODORE. Chief Executive Officer. The Commodore shall preside at all meetings of the Club and of the Board of Directors; appoint all Standing Committees; and be an ex-officio member of such committees. He/she shall sign all disbursement checks in the absence of the Club Treasurer. He/she is responsible for all aspect of club operations, including, but limited to, obtaining club insurance.
B. VICE COMMODORE. The Vice Commodore shall preside at all meetings of the Club and of the Board of Directors in the absence of the Commodore; and shall assist the Commodore as needed or requested. The Vice Commodore is also responsible for the management of the Club’s personal property, including the Club storage shed. The Vice Commodore shall also serve as Chair of the Competition Committee, which Committee has the authority over all aspects of the Club’s races.
C. SECRETARY. The Secretary shall keep the records of the proceedings of the Club and of the Board of Directors; shall maintain record book(s) in which the bylaws, rules and regulations, and minutes are entered, with any amendments to these documents properly recorded; shall have the current book(s) on hand at every meeting; and send out notices to the membership of meetings, and conduct official correspondence. The Secretary is also responsible for obtaining any and all permits required for Club events and shall notify the Fish and Boat Commission and any other appropriate authorities, when necessary, before any race of such magnitude or nature as to require such notification.
D. TREASURER. The Treasurer shall collect all money for dues and fees and deposit it in a reliable bank, pay all authorized bills, keep a record of all receipts and expenditures, and make a financial report at each regular meeting of the Board of Directors and at membership meetings.
E. RACE STATISTICAN. The Race Statistician is responsible race scoring and racing software.
F. ASSISTANT RACE STATISTICIAN. The Assistant Race Statistician is selected by the Race Statistician and assists the Race Statistician.
G. THE PAST COMMODORE. The retiring Commodore is filled by the retiring/outgoing Commodore and is a member of the Board of Directors. The Past Commodore shall serve until the retirement of the current Commodore. The Past Commodore’s duty is to offer advice and assistance.
4.10. Duties of the Board of Directors. The Board of Directors shall direct the activities of the Club, direct the investment of Club funds, authorize all expenditures of money other than normal operating expenses and petty cash transactions, and determine the policies and rules of the Club.
4.11 Officers and Directors are required to attend all meetings, unless formally excused by the Commodore. Absenteeism of two consecutive unexcused meetings will result in the relinquishment of his/her position.
ARTICLE 5. STANDING COMMITTEES
5.1. The standing committees of this Club shall include the following:
A. Competition Committee
B. Membership Committee
C. Communication Committee
D. Ship’s Store Committee
E. By Law Committee
F. Education Committee
G. Events Committee
H. Such other standing committees as shall be approved and authorized by the Board of Directors.
ARTICLE 6. FINANCE
The income of the Club shall be devoted to the expenses of the administration of the Club and, by resolution of the Board of Directors, to such purposes as conform to the purposes of the Club. Special Funds may be allotted by the Board of Directors for other specific purposes.
ARTICLE 7. MEETINGS
7.1. Meetings. The Club shall hold two membership meetings a year.
A. The first membership meeting is to be held in the first quarter of the calendar year at which time new business, event calendar, and proposed changes to the by laws, rules and regulations are addressed.
B. The second membership meeting is to be held at the conclusion of the racing season at which time the election of officers shall take place, awards given, treasurer’s report presented.
7.2. Notice of Membership Meetings. Notice of meetings shall be communicated to members in good standing at least 30 days in advance.
7.3. Regular Meetings. Regular meetings of the Club may be held as required; however, the Board of Directors shall meet regularly for the transaction of ordinary business at such time and place as may be fixed by the Commodore.
7.4. Special Meetings.
A. A special meeting of the Club membership may be held at any time: (1) upon the call of the Commodore; (2) upon the call of the Board of Directors; or (3) upon demand in writing stating the object of the proposed meeting and signed by not less than 20% of members in good standing of the Club. Notice of the time, place and object of any special meeting shall be communicated to all voting members of the Club not less than fourteen (14) days prior to the date fixed for the holding of the meeting. The place of such special meeting shall be fixed by the Commodore.
B. A special meeting of the Board of Directors may be held at any time whenever a quorum can be obtained: (1) upon the call of the Commodore; or (2) upon the call of the Board of Directors, stating the object of the proposed meeting. Notice of the time, place and object of any special meeting shall be communicated to all Board of Directors. The place of such special meeting shall be fixed by the Commodore.
7. 5. Quorum. At least 40% of the members in good standing of the Club shall constitute a quorum at any meeting of the Club membership. At least 51% of the members of the Board of Directors including the Past Commodore, shall constitute a quorum at any meeting of the Board of Directors.
7.6. Procedure. Robert's Rules of Order shall govern the procedure of all meetings of the Club.
7.7. Business shall be deemed binding on the whole membership with the approval of a simple majority of a quorum.
7.8. Meetings shall be chaired by the Commodore, or in his absence, in descending order by the Vice Commodore, Secretary, or Treasurer.
ARTICLE 8. OFFICIAL NOTICES
8.1 Election results shall be announced at the awards meeting and shall be posted on the Club’s Website.
8.2. Race results including elapsed and corrected times shall be communicated to the Club membership in a timely manner.
ARTICLE 9. AMENDMENTS
9.1. Proposed amendments to these by laws may be introduced by any member in good standing of the Club at the annual meeting or any special meeting of the Club called for said purpose; provided that a written copy of each proposed amendment(s) has/have been sent to each Club member thirty (30) days prior to the meeting.
9.2 Amendments to the Club’s by laws shall be approved by a 2/3 majority of the votes by members in good standing voting at either the annual meeting or by any special meeting called for said purpose or by written proxy or by written communication.
ARTICLE 10. HOLD HARMLESS CLAUSE
Any boat owner, crew or other person whether a member or not participating in any race recognizes the hazards, risks and dangers associated with and absolves and hold harmless and blameless the Paupack Sailing Club and its officers, Board of Directors, Race Committee and members from any and all damage, injury, loss of life or accident to equipment, boats or persons including consequential damages occurring out of, because of or incidental to such race, or the acts or omissions of the Paupack Sailing Club, its officers, committees or agents.
ARTICLE 11. REPEAL OF PRIOR BYLAWS AND AMENDMENTS
Prior BYLAWS and any Amendments thereto are hereby repealed and are replaced by these BYLAWs approved by the PSC memberships this 24 day of March 2018.